Key Responsibilities:

Office Management:
Manage office supplies, inventory, and equipment; ensure office operations run smoothly.
Coordinate maintenance and repairs of office facilities and equipment.
Maintain a clean and organized workspace.
Administrative Support:
Perform data entry, document management, and filing to keep records organized and accessible.
Manage and schedule meetings, appointments, and travel arrangements for staff.
Prepare, edit, and proofread reports, presentations, and correspondence.
Communication:
Handle incoming and outgoing communications, including phone calls, emails, and mail.
Act as the first point of contact for visitors and provide a welcoming environment.
Liaise with internal and external stakeholders to ensure efficient communication flow.
Scheduling and Calendar Management:
Maintain and coordinate staff calendars; schedule and confirm meetings.
Ensure meeting logistics, agendas, and supporting documents are prepared in advance.
Manage conference room booking and setup as needed.
Document and Data Management:
Assist with creating and maintaining spreadsheets, databases, and records.
Maintain confidentiality and protect sensitive information.
Ensure data is accurate, up-to-date, and organized for easy access.
Special Projects:
Assist in the planning and coordination of company events and team-building activities.
Take on additional projects as assigned, providing research, support, and follow-up.
Contribute ideas to improve office efficiency and administrative processes.

Qualifications:

High school diploma or equivalent; an associate’s degree or certification in office administration is a plus.
Proven experience in an administrative or clerical role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities.
Ability to work independently and as part of a team, handling confidential information with integrity.

Preferred Skills:

Familiarity with office equipment such as copiers, printers, and scanners.
Experience with project management software or customer relationship management (CRM) systems.
Strong problem-solving abilities and a proactive approach to tasks.

Working Conditions:

Job Type: Contract

Pay: $21.78 - $35.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Vision insurance

Schedule:

8 hour shift

Work Location: In person

Federal Soft Systems

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